IBT Career Move Process:
A one time paid Career Move is available for (non-probationary) coworkers who were transferred from an active status at one location to an active status at a new location on or after December 15, 2012.
Please reference the IBT Career Move Handbook for more information. This document also includes the two forms necessary to initiate the move—the UPE-1682 Transfer and Move request form and a Relocation Repayment Agreement. The Repayment Agreement documents the terms of the repayment of relocation costs as agreed between the Company and the Teamsters.
Process Overview:
1. Employee reads through policy book and then fills out UPE-1682 (in IBT Career Move Handbook) and has either old location or new location supervisor sign form. It is only necessary to have one supervisor (either at old or new work location) sign the UPE-1682 form. The HR Approval will occur in the ESC, so no need to obtain a local signature for HR.
2. Employee prints, reads, fills in and signs the Career Move Relocation Repayment Agreement (also in IBT Career Move Handbook).
3. Employee scans and e-mails UPE-1682 and Repayment agreement to Employee Service Center at [email protected] or fax to 847-700-3690. The ESC cannot process the relocation without both these documents being completed and signed.
4. The ESC will verify eligibility for the employee: a) the employee is not on probation; b) transferred from an active status at one location to an active status at a new location; and c) that the locations on the move form are correct and valid. Any discrepancies will be escalated within HR for resolution.
5. Upon verification of eligibility, the ESC will set up the move with NuCompass Mobility, United’s Relocation Services Partner. NuCompass will assign a Relocation Consultant to the employee who will then contact the employee within 24 hours to initiate the move process.
6. NuCompass will execute the move with the employee, escalating items to HR (Relocation Program Manager) as necessary for resolution. Relocation Program Manager will contact Labor Relations as necessary to resolve issues.
For coworkers who have already moved to their new work location at their own expense, the following approach will apply:
“If you have already reported to your new work location and have incurred expenses that would have been covered by the policy, please submit them to your NuCompass Relocation Consultant. You may not necessarily have every expense approved at full value, but they will be carefully reviewed and will be reimbursed as consistently and fully as possible with the intent of the policy. “